The Senior Accountant must have experience working for a nonprofit organization or in a public accounting firm. This is a part-time position with approximately 30 hours per week. The work week is Monday-Friday consisting of a 6 hour shift between the hours of 7am and 6pm.The Senior Accountant’s main responsibility is to prepare accurate books and produce financial reports for the Executive Director and Board of Directors to fulfill their fiduciary oversight responsibilities. This position reports to the Executive Director and supports the Board of Directors. A performance evaluation will be conducted for the first 90 days. The position could result in a full-time opportunity subject to performance evaluation, funding source availability, and/or MWPCCC’s needs. The position entails time-sensitive financial responsibilities adhering to MWPCCC’s policies and guidelines, approved budget, pertinent state and federal compliance and licensing requirements, NAEYC accreditation requirements, and adherence to Generally Accepted Accounting Principles. The successful candidate will play a critical role in strategic decision-making and will help MWPCCC build its capacity to plan and enhance its organizational infrastructure.
ESSENTIAL JOB FUNCTIONS
1. Works with corporate management team to achieve a shared vision, mission, guiding values, major goals, continuous improvement, strategic plans and processes that are in the best interest of MWPCCC as a whole, including all of its families, donors, volunteers, and partners.
2. Delivers clear and timely communication and consistent processes with strong attention to details.
3. Upholds accountability by complying with internal controls for financial management practices and performance expectations to function as a cohesive team.
4. Demonstrates personal leadership to foster a positive workplace environment with trust, respect, integrity, diversity, open communication, accountability, transparency, ethical and responsible action.
Financial and Records Management
Manages the daily bookkeeping, accounting, and financial reporting according to MWPCCC’s guidelines, the Financial Accounting Standards Board (FASB), and state and federal regulations.
Manages QuickBooks to calculate, post, and process accounts payable and disburses checks. Maintains vendor records to ensure payments up to date.
Processes monthly billing requests including the maintenance of internal accounting software reports, reviewing sub-recipient invoices and details for inclusion, preparing all backup documentation for submission and filing, updating master spreadsheet summary, matching tracking and documentation by contract and organization-wide, delivering billings to grantor prior to deadlines for reimbursement.
Prepares and processes Center Directors’ payroll reports generated from Procare. Reconcile benefits invoices to benefits tracking spreadsheet. Updates and maintains the restricted revenue release report. Ensure all departments are tracking according to budgets and update forecasts as necessary. Enters and processes bi-monthly payroll in Quickbooks submits quarterly, and annual tax filings.
Maintains inventory of fixed assets and depreciation schedules.
Maintains and performs cost allocations among Centers with backup documents.
Maintains financial statements for each Center by cost center in the books.
Conducts all month end close tasks identifying and posting journal entries general ledger account reconciliations with other organization records such as donation records.
Reconciles bank accounts, payroll accounts, tuition accounts, and center profit and loss reports.
Performs monthly analysis of budget vs actual.
Implements a robust contracts management and financial management/reporting system and ensures that the contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements.
Oversees workers compensation and general liability insurance and ensures that the coverage meets grant, contract, and lease agreements.
Maintains and updates accurate filing systems, including financial and business records, including insurance, and confidential employee information in accordance with MWPCCC Records Retention Policy.
Assists the HR assistant with paperwork associated with on-boarding and separation of employees. Communicates with all employees regarding changes or updates in accounting procedures as required.
Ensures proper accounting of all funding sources and monitors cash flow at least weekly.
Coordinates with the external auditor for annual audit and tax returns. Prepares all documents as requested by the auditor.
Grants & Contract Administration
Maintains a master file of all current and historical grants and contracts including reporting dates, documentation requirements, and budget allocations. Tracks and files grant applications, awards, and reports. Maintains registrations for online grant application systems.
Prepares and submits monthly, quarterly and annually financial reports to comply with individual grant requirements. Manages grant revenue and recognition, maintains grants spreadsheet to track restricted and unrestricted funds by period, and monitors grant spending. Works jointly with staff to coordinate program compliance and financial reporting.
Ensures compliance with the financial aspects of facility use agreements, grants and contracts. Interfaces with sub-recipient agency personnel.
Tracks the payment of childcare subsidies from the State of California or other sources and ensures full and prompt payment. Monitors family eligibility determinations and assists with financial applications.
Assists with the preparation of grant applications.
1. Tracks cash, Paypal, credit card, check and in-kind donations from donors and processes sales receipts and donor acknowledgement as required.
2. Maintains mailing lists and facilitates mailings, and accurately tracks and reports on fundraising outcomes.
1. Attends regular and special Finance & Audit Committee and Tuition Assistance Meetings. Attends in person or online Board of Directors’ meetings and other Board Committees as requested.
2. Analyzes financial information and prepares and presents financial reports and policy recommendations. Makes quarterly reports to the Finance & Audit Committee on the status of investment performance, and tuition assistance, operating reserve, and building repair/upgrade reserve, and capital improvement fund accounts.
3. Prepares draft budget development guidelines and annual budget in collaboration with Executive Director and direction from the Finance & Audit Committee.
4. Administers and reviews all financial plans and budgets. Monitors progress and changes. Keeps the senior leadership team and Board abreast of the organization’s financial status.
5. Assists with the planning for the conversion to and implementation of new tuition management and financial management systems as may be required
6. Updates Finance and Accounting manuals for review and approval by the Board of Directors.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Bachelor Degree in Accounting, Finance, or Business Administration or related field strongly preferred.
A minimum of four years’ experience as a Senior Accountant for a nonprofit organization, government agency, or public accounting firm, preferably for a child-serving institution.
Extensive knowledge of Generally Accepted Accounting Principles and an understanding of internal controls.
Detail-oriented and able to accept final responsibility for the quality and content of all financial data, reporting and audit coordination.
Highly proficient in Quickbooks and Microsoft Office, especially Excel, including use of pivot tables and formulas.
Excellent time and project management skills and the ability to multitask and adapt to changing priorities in a fast-paced and collaborative environment.
Strong analytical skills and the ability to prepare financial feasibility analysis, conduct research on financial products, and prepare narrative reports and cost proposals.
Demonstrates professional ethics and possesses sound financial judgment, critical thinking, maturity and flexibility.
Ability to understand and carry out complex work directions.
Effective command of verbal and written English language to communicate with internal and external contacts and be able to translate financial concepts to individuals who do not have finance backgrounds.
Ability to work effectively with colleagues, customers, external financial professionals, grant administrators, and Board of Directors.
Familiarity with government regulations related to grants, contracts, leases and loans
Ability to use donation management software such as Financial Edge, Raiser’s Edge, etc.
The candidate will self-identify with and/or have previously thrived in an environment that aligns with MWPCCC’s values. At MWPCCC we:
Are motivated by our mission to provide quality and affordable early learning and care in centers serving working families of all incomes;
Embrace diverse experiences and perspectives;
Value community and collaborative action;
Maintain grace under pressure and communicate needs effectively;
Are courteous, direct, and accountable for our actions;
Leverage limited resources for maximum impact; and
Work hard and have fun!
WORK ENVIRONMENT, COMPENSATION, AND BENEFITS
The MWPCCC corporate office is on the second floor of La Casita Verde Child Development Center which is adjacent to the Gold Line Southwest Museum Station in the Highland Park neighborhood of Los Angeles. This is an office within a center-based child care facility. The position interacts with staff, vendors, and partner agencies on a daily basis. The candidate must have the ability to demonstrate patience and politely deal with numerous interruptions and moderate noise. There are deadlines and report requirements that require focus and detailed work at a desk and computer. Temporary partial telecommuting is optional due to the COVID-19 guidelines on social distancing.
Compensation is $30-$37 per hour, depending on experience. Benefits are negotiable and include:
Medical, Dental and Vision insurance
4.5 hours of PTO per month, plus additional Birthday PTO hours.
Paid holidays and employee training
Company sponsored workshops & training including CPR & First Aid.
WORK AUTHORIZATION, HEALTH AND SECURITY CLEARANCE
1. Live Scan background check, a Completed Health Screening Report and Immunizations Record, and daily on-site COVID-19 health screenings to meet State Community Care Licensing requirements.
2. Dependable transportation.
3. Must be legally allowed to work in the United States.
4. CPR/First Aid certification will be required.
HOW TO APPLY
Please apply through this website with your resume and a cover letter indicating your interest and acknowledging that you have read and understand the requirements of this position. Recruitment for this position will end upon receipt of a sufficient number of resumes or until position is filled. Only those applicants with the most relevant qualifications and knowledge will be invited to participate in the oral interview. No phone calls please.
Mount Washington Preschool and Child Care Centers Inc. is an equal opportunity employer for all qualified persons regardless of race, religion, sex, national origin, age, sexual orientation, or disability.